Very high on my list of priorities is the ability to locate documents. Personally hard drive conservation is at the lower end of my list of priorities.
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I don’t think it is significant, but a PNG of a plain B&W document may be smaller than a PDF with an image and text layer. However, if I ever need to show the bill to the IRS, I can easily print it out and give them an exact copy of the – There may be other formats that have smaller file size. The OCR lets me do a search for it in the future. That way you can search the text, but if the OCR didn’t capture 100% of the document, you can always view it as an image.įor example, when I get a copy of a bill that I need to keep for tax records, I scan it in as a PDF and perform OCR on it. Ideally you need a way to keep an image AND the text of a document. However, when you are trying to interface your office with the rest of the world that uses paper, you sometimes need a way to keep images of documents. I’ve looked at upgrading to Acrobat 8, but haven’t been able to justify it – If we were in a paperless world, then PDF wouldn’t be so important. It is a little slow, but it does the job. So far it seems to work well and is a little simpler to use than Acrobat for those – I’m currently using Acrobat 7 and I’ve been fairly happy with it. Those are both products I wasn’t familiar – I had forgotten to try this when I upgraded. If you try to start removing entire paragraphs it probably won’t look right.Īre there other tools that allow you to do all of this other than Acrobat?įiled Under: Technology Tagged With: paperless Reader – As far as I know FoxIt reader will do none of the things I – Thanks for the link to PDFpen and PDFClerk. This only works for small changes like fixing a spelling error. So if you find an error in a file that you saved as a PDF, you can just make the change. Editing Existing Text – Acrobat will let you edit existing text.Acrobat can make a significant change in the size of the file. Compressing PDFs – OS X has a built in process to compress PDFs, but it barely makes any noticeable difference.
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(If it was saved as a form you can fill it in using the free version of Acrobat.) Filling in Documents – Acrobat provides a Typewriter tool that basically lets you type anywhere in the document even if it wasn’t saved as a form.Sign Documents – I haven’t found a good solution for digital or graphical signatures.In 7 it isn’t particularly user friendly, but it is a whole lot easier than any other way I’ve found to handle it. Rearrange Pages – And Acrobat isn’t great at this, but I can extract, remove, rearrange, or add pages as needed.Here are the things that I can’t find good ways to do outside of Acrobat: I was hoping to find that there was enough capabilities built into OS X or free tools to have something less expensive to recommend. This isn’t a problem for me because my ScanSnap came with Acrobat 7 Standard. Not the free version but the multiple hundreds of dollars standard version. As work toward creating a paperless office, I’m coming to the conclusion that Acrobat is a necessity.
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